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Firm Administrator

Houston, CO 77006

Posted: 09/14/2023 Employment Type: Direct Hire Industry: Legal/Law Job Number: 2439

Job Description


Job Summary:

The Law Firm Administrator will oversee non-attorney staff, who perform a variety of clerical and administrative support tasks, and manage the firm’s facilities to promote the efficient operation of the law firm. 

Supervisory Responsibilities:
  • Train support staff regarding firm procedures and information systems.
  • Supervise and counsel support staff.
  • Recruit and assist in hiring new non-attorney employees.
  • Conduct performance evaluations that are timely and constructive. 
  • Handle discipline and termination of non-attorney employees as needed and in accordance with company policy. 
  • Supervise bookkeeping and settlement distributions.

  • Manage the day-to-day operations of the office; prioritize use of support staff and facilities.
  • Manage the daily operations of information systems.
  • Manage equipment, office services, and facilities including the law firm’s building.
  • Maintain a professional and positive work environment by facilitating effective communication and information sharing among professional, paraprofessional, management, and support staff.
  • Facilitate and delegate accounting functions including preparation of financial statements, management of reports, payment of vendors, providing needed information to facilitate payment of payroll. 
  • Consult with outside accountants for audits, preparation of tax returns, and the production of other reports as required by law.
  • Implement operational and human resource policies and practices.
  • Handle all human resource management for attorneys and support staff and professional development of the staff. 
  • Interface with payroll services provider, insurance providers and other vendors.
  • Manage off-site operations.
  • Negotiate with vendors to contribute to cost-effective management of the office.
  • Perform other related duties as assigned.

Required Skills/Abilities:
  • Superior written communication skills.
  • Excellent interpersonal and customer service skills.
  • Detail-oriented and professional.
  • Advanced understanding of office management practices including knowledge of accounting procedures and information systems.
  • Ability to organize and prioritize tasks, delegating when appropriate.
  • Extremely proficient in Microsoft Office Suite. 
  • Advanced understanding and proficiency in QuickBooks. 

Ability to maintain confidential records and information.
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