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Firm Administrator
Job Description
LAW FIRM ADMINISTRATOR
Job Summary:
The Law Firm Administrator will oversee non-attorney staff, who perform a variety of clerical and administrative support tasks, and manage the firm’s facilities to promote the efficient operation of the law firm.
Supervisory Responsibilities:
- Train support staff regarding firm procedures and information systems.
- Supervise and counsel support staff.
- Recruit and assist in hiring new non-attorney employees.
- Conduct performance evaluations that are timely and constructive.
- Handle discipline and termination of non-attorney employees as needed and in accordance with company policy.
- Supervise bookkeeping and settlement distributions.
Duties/Responsibilities:
- Manage the day-to-day operations of the office; prioritize use of support staff and facilities.
- Manage the daily operations of information systems.
- Manage equipment, office services, and facilities including the law firm’s building.
- Maintain a professional and positive work environment by facilitating effective communication and information sharing among professional, paraprofessional, management, and support staff.
- Facilitate and delegate accounting functions including preparation of financial statements, management of reports, payment of vendors, providing needed information to facilitate payment of payroll.
- Consult with outside accountants for audits, preparation of tax returns, and the production of other reports as required by law.
- Implement operational and human resource policies and practices.
- Handle all human resource management for attorneys and support staff and professional development of the staff.
- Interface with payroll services provider, insurance providers and other vendors.
- Manage off-site operations.
- Negotiate with vendors to contribute to cost-effective management of the office.
- Perform other related duties as assigned.
Required Skills/Abilities:
- Superior written communication skills.
- Excellent interpersonal and customer service skills.
- Detail-oriented and professional.
- Advanced understanding of office management practices including knowledge of accounting procedures and information systems.
- Ability to organize and prioritize tasks, delegating when appropriate.
- Extremely proficient in Microsoft Office Suite.
- Advanced understanding and proficiency in QuickBooks.
Ability to maintain confidential records and information.